Trustees (several positions available)
Thornbury Area Youth Music Trust is urgently seeking new Trustees to join its board. The charity provides high-quality music tuition and activities for children aged 4-18 through a successful music centre that sees more than 100 children coming together to have fun making music each week. The centre gives these young people the chance to play in small and large ensembles, with regular performances throughout the year.
With the decline in musical opportunities in primary and secondary schools, it’s really important to us that all the young people of our area have access to music on their doorstep at affordable prices without having to travel further afield.
Several of the trustees have children that are now moving on to other things and so the charity is looking for new trustees to join the board. Trustees do not need any music background and they do not need to be a parent of a child in the centre. We are looking for anyone who can bring new ideas, help with the governance of the music centre and who believes it is important for young people to have access to music education.
A Head of Centre, Administrator and a Treasurer manage the centre along with a team of dedicated music tutors. Trustee board meetings take place around 8-10 times per year and are currently held on-line. The role of Trustee is a voluntary one, with trustees taking on a variety of shared responsibilities, dependent on their experience and preference.
For a informal chat about the role of Trustee, please email trustee.taym@gmail.com and one of the current Trustees will get back to you.
Administration Officer
Start date: 1st September 2021 or earlier if possible
Salary: Estimated up to 10 hours per week during term time; hourly rate negotiable depending on experience
Closing date: 5pm, 28th June 2021
Job Role and Description:
The Trust is looking to recruit an Administration Officer to support the Trustees and the Music Tutors in the delivery of services for the Thornbury Area Youth Music Centre (TAYM).
The role will report directly to the Head of Centre and will require a commitment of, on average, 5 hours per week during term times and some other hours during other times. The successful applicant will be expected to work primarily from home although would need to be available at music sessions and concerts, where appropriate. Other working hours can be spread through the week to suit the individual as long as the basic demands of the role are met. Hourly rates will be negotiable depending on experience.
The successful applicant is likely to have had at least two years’ experience in an organisational/administrative role and should be able to demonstrate good organisational and communication skills, an ability to show initiative and the confidence to take routine decisions without referral. Where more complex planning decisions are required, the successful individual is expected to show the inter-personal skills necessary to be able to co-ordinate with relevant Tutors and/or Trustees in order to achieve timely outputs. Specific experience in event management would be a distinct advantage. An ability to manage computer-based systems will also be a pre-requisite (Word, Excel, email). The successful applicant will be expected to use their own IT equipment.
Typical tasks within the role will include:
-
Co-ordinating with Tutors and Trustees to plan, organise and deliver music programmes term-by-term including end of term concerts and other events.
-
Maintenance and enhancement of a database of students within the various age and ability groups.
-
Assistance in the development and production of promotional materials for the Trust’s activities including programmes and concerts.
-
Assistance to the Trustees in managing the administration of the Trust, including the organisation of Trustees’ Meetings (including the Annual General Meeting), the taking and production of minutes as required.
-
Maintenance of CRB (now DBS) Records as necessary.
-
Identification and organisation of volunteers for concert and other activities.
-
Administrative support to the Treasurer, Head of Centre, and other Officers of the Trust as necessary.
-
Occasional application for funding to external bodies
-
Some marketing duties, including updating Facebook page and TAYM website
To apply: Any applicant interested in this role should submit a CV together with an accompanying letter outlining suitability for the role, with appropriate contact details to the Trustees via e-mail trustee.taym@gmail.com.
Treasurer
Start date: 1st September 2021 or earlier if possible
Salary: Estimated 5 hours per week during term time; hourly rate negotiable depending on experience
Closing date: 5pm, 28th June 2021
Job Role and Description:
The Trust is looking to recruit a Treasurer to support the Trustees and the Music Tutors in the delivery of services for the Thornbury Area Youth Music Centre (TAYM).
The role will report directly to the Head of Centre and will require a commitment of, on average, 5 hours per week during term times and some other hours during other times. The successful applicant will be expected to work primarily from home although would need to be available for trustee meetings, where appropriate. Other working hours can be spread through the week to suit the individual as long as the basic demands of the role are met. Hourly rates will be negotiable depending on experience.
The successful applicant is likely to have had at least two years’ experience in a similar role and should be able to demonstrate good organisational and communication skills, an ability to show initiative and the confidence to take routine decisions without referral. Where more complex planning decisions are required, the successful individual is expected to show the inter-personal skills necessary to be able to co-ordinate with the Head of Centre and Trustees in order to achieve timely outputs. An ability to manage computer-based systems will also be a pre-requisite (Excel, Word, email). The successful applicant will be expected to use their own IT equipment.
Typical tasks within the Treasurer role includes (but is not limited to):
-
Managing the TAYM bank accounts in accordance with the agreed activities of the trust
-
Maintaining the Stripe database of student members, fees paid and fees owed
-
Issuing tutor payments for hours worked and reimbursement of out of pockets expenses as agreed by Head of Centre and/or Trustees
-
Paying other invoices in line with the agreed activities and functions of TAYM (e.g. instrument purchase, venue hire)
-
Organising and maintaining the accounts (and necessary paperwork; receipts, invoices, timesheets etc) to fulfil our legal financial and tax obligations.
-
Organising and documenting appropriately ‘Gift Aid’ donations to support submission of Gift Aid claims
-
Attending trustee meetings (6-10 times per year) to provide a regular financial update for cost model tracking, and to support informed decision making as appropriate/required.
To apply: Any applicant interested in this role should submit a CV together with an accompanying letter outlining suitability for the role, with appropriate contact details to the Trustees via e-mail trustee.taym@gmail.com.